Built for bike fleet owners.
Get paid every week — automatically.
ScootBooks auto-debits each driver's rent every week — by card, Capitec Pay or instant EFT — and pays it straight into your bank account. Add your scooters and drivers once, stay on top of licence discs and service bills, and see your true profit per bike. No chasing. No reminders. No manual EFTs.
- Auto-debit by card, Capitec Pay or instant EFT
- Licence-disc & service-bill admin handled
- Pay only when drivers pay
This week
Scootbooks
Weekly revenue
R 42 750
Paid this week
24
↑ 3 since Monday
In arrears
3
Chased automatically
Thabo M.
CA 219-871
Sipho N.
JHB 442-AX
Naledi K.
CY 091-MP
You didn’t start a scooter business to chase WhatsApps and Excel rows.
Chasing payments
Every Monday morning. Every Friday afternoon. Endless WhatsApps asking ‘did you pay?’
Lost track of who owes what
Excel sheets that never balance. Drivers behind by weeks before you notice.
Scooters disappearing
By the time you realise a driver hasn’t paid in a month, the bike is gone.
ScootBooks runs your fleet so you don’t have to.
Rent collects itself — every week, straight to your bank.
Once a driver has saved their card and signed the one-time auto-debit consent, ScootBooks charges them automatically every week on the day you choose. The 5% all-inclusive service fee comes off the top, and the net (R760 on an R800 weekly) lands in your bank account the same day. Capitec Pay and instant EFT are supported for drivers without a regular card.
- No chasing, no calls, no “I’ll pay tomorrow”.
- Failed cards are retried automatically before you ever hear about it.
- Every cent reconciled to the right scooter and driver.
Automatic weekly rent collection
Each driver's card (or Capitec Pay / instant EFT) is auto-debited every week on the day you choose. The money lands in your bank account the same day, minus our flat 5% all-inclusive service fee. No taps from the driver. No chasing from you.
Drivers, scooters & compliance, on record
Each driver's contract, ID and contacts live next to each bike's make, VIN, plate and engine number. ScootBooks tracks every licence disc and reminds you before it expires — so nothing quietly lapses.
Service bills, read and paid in one tap
Your dealership emails invoices straight to ScootBooks. AI reads each line, logs it against the right bike, and shows you a side-by-side comparison with your records. You approve, and the dealer is paid — with the reference attached.
True profit, per bike
Every rand of income and every cost lands in one dashboard, matched to the right scooter. See which bikes earn — and which ones eat your profit — at a glance.
Every page you'll use, day to day.
From your morning dashboard to month-end reports, here's a quick tour of what you get the moment you sign in.
Pages turn automatically — swipe to browse.
Your morning snapshot — revenue, arrears and fleet, all in one calm view.
Overview
Dashboard
Last 7 days
R 42 750
Weekly recurring
R 38 200
31 active
Arrears
R 3 750
3 drivers overdue
Fleet utilization
82%
31
On contract5
Available2
MaintenanceEvery scooter, every plate, every status — searchable and sorted.
Scooters
Fleet
Total
38
On contract
31
Available
5
Service
2
CA 219-871
Honda Ace 110 · 2023
JHB 442-AX
Honda Ace 110 · 2023
CY 091-MP
Bajaj Boxer · 2022
GP 778-NW
Honda Ace 110 · 2024
Know exactly who's paying, who's late, and who needs a friendly nudge.
Riders
Drivers
Active
31
Overdue
3
On time rate
94%
Thabo Mokoena
CA 219-871 · paid Fri
Sipho Ndlovu
JHB 442-AX · paid Fri
Naledi Khumalo
CY 091-MP · 4 days late
Lerato Dube
GP 778-NW · reminder sent
Every rent-to-own deal, week by week, with auto-generated PDFs.
Agreements
Contracts
Active
31
Draft
2
Paused
1
Defaulted
1
Thabo Mokoena
Week 18 / 78 · R 1 250
Sipho Ndlovu
Week 42 / 78 · R 1 250
Naledi Khumalo
Week 9 / 78 · arrears
Lerato Dube
Draft · awaiting signature
Every cent in, every fee out — reconciled to the right scooter.
Payments
Financials
Collected (net)
R 41 175
Service fee (5%)
R 2 168
Failed
R 1 250
Retrying tonight
Thabo Mokoena
Fri 14:02 · Paystack
Sipho Ndlovu
Fri 13:48 · Paystack
Naledi Khumalo
Fri 12:30 · card declined
Lerato Dube
Thu 18:14 · Paystack
Workshop invoices matched line-by-line to your fleet, before you pay.
Maintenance
Services
This month
R 4 820
Flagged
2
Workshops
3
CA 219-871
Service A · 5 000 km
JHB 442-AX
Brake pads (front)
CY 091-MP
Tyre rear · price mismatch
GP 778-NW
Oil + filter
Month-end exports, tax-ready summaries, and the numbers your accountant asks for.
Exports
Reports
Revenue (MTD)
R 168 400
Net to bank
R 163 200
Fees (MTD)
R 5 200
October revenue summary
CSV · 28 KB
Driver statements
PDF bundle · 31 drivers
Service spend by scooter
CSV · 38 rows
Tax-ready year summary
PDF · YTD
Every service. Every scooter. Reconciled.
When drivers take their bikes in for service, you get a clear record. When the workshop sends their monthly invoice, ScootBooks matches it line by line — so you only pay for work that actually happened.
Per-scooter service history
See every service done on every bike since you bought it. Useful for warranty claims, resale value, and spotting bikes that are costing you too much.
Monthly invoice reconciliation
Upload the service centre’s monthly invoice. ScootBooks reads it, matches each line to a scooter, and flags anything that doesn’t match your records — before you pay.
Spend insights you can act on
Find out which bikes are draining your maintenance budget, which workshops are quietly overcharging, and where your fleet costs are heading.
Built around how your service centres already work. No bookings, no driver chasing. Just clear records and confidence at month-end.
From chaos to calm in one week.
- 1
Add your scooters and drivers
Load each bike and each driver once — make, VIN, plate, contract terms, ID. That's the setup done. Takes about an hour for a fleet of 50.
- 2
Drivers save their card and sign auto-debit consent
Each driver gets a WhatsApp link, saves their card, and signs the one-time auto-debit consent. From then on, the rent collects itself — no app, no weekly taps.
- 3
Watch the money roll in
Every week, ScootBooks auto-debits each driver on the day you chose and pays you the same day. Failed cards are retried automatically. You only get pinged if something actually needs you.
Made for the way you actually run your business.
- Works with all South African banks including Capitec, FNB, Hello Paisa, and Mukuru cards
- Drivers stay on WhatsApp — no app to install, no friction
- Track SA ID, passport, and asylum permit holders — no driver left out
- ZAR pricing, SAST timestamps, +27 phone formats throughout
- Reconcile service centre tabs at month-end so you never overpay an invoice
- Designed and supported in South Africa
“I used to spend Sunday nights doing my books. Now I just open ScootBooks and everything’s already done.”
Sibusiso Mkhize
Scootbooks · Sandton, Johannesburg · 28 scooters
Pay only when your drivers pay.
All-inclusive service fee
5%
Per successful payment. Covers card processing & the ScootBooks platform. No monthly fees. No setup fees. You only pay when you get paid.
Example: on a R600 rental, you pay R30 total and take home R570.
- No commitment — cancel anytime
- All features included (incl. service reconciliation)
- Unlimited scooters, drivers, and contracts
- WhatsApp support from a South African team
- Cheaper than the part-time admin you’d hire to do it manually.
- Pays for itself the first time it catches a missed payment or overcharged invoice.
One flat fee. No surprises.
One flat 5% service fee per successful payment — that's it. It covers both the card processing cost (paid to Paystack, the licensed payment company that moves money from the driver's card into your bank account) and the ScootBooks platform for managing your fleet, sending WhatsApps, and reconciling service invoices. No monthly subscription, no setup fees, no per-scooter charges. You only pay when you get paid.
Frequently asked questions
Stop chasing. Start sorting.
Join the South African scooter owners who’ve already escaped Excel.