Your scooter fleet,
sorted.
ScootBooks helps South African rent-to-own scooter owners collect driver payments automatically, track every bike in their fleet, and never lose a scooter to forgotten admin again.
- Built for South African owners
- POPIA-compliant
- Pay only when drivers pay
This week
Scootbooks
Weekly revenue
R 42 750
Paid this week
24
↑ 3 since Monday
In arrears
3
Chased automatically
Thabo M.
CA 219-871
Sipho N.
JHB 442-AX
Naledi K.
CY 091-MP
You didn’t start a scooter business to chase WhatsApps and Excel rows.
Chasing payments
Every Monday morning. Every Friday afternoon. Endless WhatsApps asking ‘did you pay?’
Lost track of who owes what
Excel sheets that never balance. Drivers behind by weeks before you notice.
Scooters disappearing
By the time you realise a driver hasn’t paid in a month, the bike is gone.
ScootBooks runs your fleet so you don’t have to.
From WhatsApp tap to your bank — in seconds.
Your driver gets a friendly Friday message, taps once, and pays securely by card. ScootBooks splits the payment automatically — the R25 platform fee comes off the top, and the net (R775 on an R800 weekly) lands in your bank account the same day.
- No chasing, no calls, no “I’ll pay tomorrow”.
- Every cent reconciled to the right scooter and driver.
- WhatsApp confirmation sent automatically on success.
Automatic driver payments
Drivers pay weekly with one WhatsApp tap. The money goes straight to your bank account, split automatically — minus our R25 fee.
Real-time fleet visibility
Every scooter, every driver, every payment — visible on one calm dashboard. Know exactly where you stand before your morning coffee.
WhatsApp on autopilot
Reminders sent on time. Arrears chased automatically. Confirmations sent the moment money lands. You stop being WhatsApp customer support.
Every page you'll use, day to day.
From your morning dashboard to month-end reports, here's a quick tour of what you get the moment you sign in.
Your morning snapshot — revenue, arrears and fleet, all in one calm view.
Overview
Dashboard
Last 7 days
R 42 750
Weekly recurring
R 38 200
31 active
Arrears
R 3 750
3 drivers overdue
Fleet utilization
82%
31
On contract5
Available2
MaintenanceEvery scooter, every plate, every status — searchable and sorted.
Scooters
Fleet
Total
38
On contract
31
Available
5
Service
2
CA 219-871
Honda Ace 110 · 2023
JHB 442-AX
Honda Ace 110 · 2023
CY 091-MP
Bajaj Boxer · 2022
GP 778-NW
Honda Ace 110 · 2024
Know exactly who's paying, who's late, and who needs a friendly nudge.
Riders
Drivers
Active
31
Overdue
3
On time rate
94%
Thabo Mokoena
CA 219-871 · paid Fri
Sipho Ndlovu
JHB 442-AX · paid Fri
Naledi Khumalo
CY 091-MP · 4 days late
Lerato Dube
GP 778-NW · reminder sent
Every rent-to-own deal, week by week, with auto-generated PDFs.
Agreements
Contracts
Active
31
Draft
2
Paused
1
Defaulted
1
Thabo Mokoena
Week 18 / 78 · R 1 250
Sipho Ndlovu
Week 42 / 78 · R 1 250
Naledi Khumalo
Week 9 / 78 · arrears
Lerato Dube
Draft · awaiting signature
Every cent in, every fee out — reconciled to the right scooter.
Payments
Financials
Collected (net)
R 41 175
Platform fees
R 775
Failed
R 1 250
Retrying tonight
Thabo Mokoena
Fri 14:02 · Paystack
Sipho Ndlovu
Fri 13:48 · Paystack
Naledi Khumalo
Fri 12:30 · card declined
Lerato Dube
Thu 18:14 · Paystack
Workshop invoices matched line-by-line to your fleet, before you pay.
Maintenance
Services
This month
R 4 820
Flagged
2
Workshops
3
CA 219-871
Service A · 5 000 km
JHB 442-AX
Brake pads (front)
CY 091-MP
Tyre rear · price mismatch
GP 778-NW
Oil + filter
Month-end exports, tax-ready summaries, and the numbers your accountant asks for.
Exports
Reports
Revenue (MTD)
R 168 400
Net to bank
R 163 200
Fees (MTD)
R 5 200
October revenue summary
CSV · 28 KB
Driver statements
PDF bundle · 31 drivers
Service spend by scooter
CSV · 38 rows
Tax-ready year summary
PDF · YTD
Every service. Every scooter. Reconciled.
When drivers take their bikes in for service, you get a clear record. When the workshop sends their monthly invoice, ScootBooks matches it line by line — so you only pay for work that actually happened.
Per-scooter service history
See every service done on every bike since you bought it. Useful for warranty claims, resale value, and spotting bikes that are costing you too much.
Monthly invoice reconciliation
Upload the service centre’s monthly invoice. ScootBooks reads it, matches each line to a scooter, and flags anything that doesn’t match your records — before you pay.
Spend insights you can act on
Find out which bikes are draining your maintenance budget, which workshops are quietly overcharging, and where your fleet costs are heading.
Built around how your service centres already work. No bookings, no driver chasing. Just clear records and confidence at month-end.
From chaos to calm in one week.
- 1
Add your scooters and drivers
Upload your fleet, your drivers, and your contract terms. Takes an hour for a fleet of 50.
- 2
Drivers save their card via WhatsApp
Each driver gets a friendly WhatsApp message. They save their card once. That’s the only setup they need.
- 3
Watch the payments roll in
Every Friday, drivers tap to pay. You see every transaction in real time. We handle the chasing when things go wrong.
Made for the way you actually run your business.
- Works with all South African banks including Capitec, FNB, Hello Paisa, and Mukuru cards
- Drivers stay on WhatsApp — no app to install, no friction
- Track SA ID, passport, and asylum permit holders — no driver left out
- ZAR pricing, SAST timestamps, +27 phone formats throughout
- Reconcile service centre tabs at month-end so you never overpay an invoice
- Designed and supported in South Africa
“I used to spend Sunday nights doing my books. Now I just open ScootBooks and everything’s already done.”
Phenyo Raphekwane
Scootbooks · Sandton, Johannesburg · 28 scooters
Pay only when your drivers pay.
Per successful driver payment
R25
No monthly subscription. No setup fee.
- No commitment — cancel anytime
- All features included (incl. service reconciliation)
- Unlimited scooters, drivers, and contracts
- WhatsApp support from a South African team
- Cheaper than the part-time admin you’d hire to do it manually.
- Pays for itself the first time it catches a missed payment or overcharged invoice.
The full picture — no surprises.
There are two fees on every transaction. The first is a card processing fee — what it costs to safely move money from a driver's card into your bank account. This goes to Paystack, the licensed payment company that handles the actual card transactions for us. It's the same kind of fee any South African business pays to accept card payments. The second is our ScootBooks software fee for managing your fleet, sending WhatsApps, and reconciling everything.
Frequently asked questions
Stop chasing. Start sorting.
Join the South African scooter owners who’ve already escaped Excel.